VIRTUAL OFFICE TERMS AND CONDITIONS

We will endeavour to provide services which exceed your expectations. There may however be occasions due to system failure or other circumstances where our service levels may be affected. We will in such cases reserves the right to alter the service until such time as we are able to resume normal services.

It may be necessary to terminate our contract with you and we reserve the right to do so with immediate effect. In such extreme situations we would endeavour to provide reasonable notice.

Although every effort will be made to ensure a reliable service, in the event of any systems failure we will not be held liable for any immediate or consequential loss whatsoever.

You agree to pay the amounts agreed according to the terms stipulated by us. Payments for services are normally made a month in advance apart from the initial payments which are for three or twelve months in advance. We do not charge set up fees for any of our services. Most of the set up costs, which we incur, are taken from the initial subscription.

We therefore have a policy that any refunds are at our sole discretion. You are free to cancel the virtual office service by giving a full calendar month's notice. It is your responsibility to cancel any future pay agreement after this period. Any additional amounts received after the one month's cancellation notice period which is not owed for any services provided will be refunded to you.

An amount of £10 or 5% of the extra amount, which ever is the greater, will be deducted to cover administration and credit card fees. Any on account postage fees held will be refunded in the event of cancellation subject to a £5 deduction for administration charges.

Any additional charges such as additional telephone answering charges will be payable when invoiced. We reserve the right to charge interest at 2% above the Bank of England base rate and /or suspend services in respect of invoices outstanding for 14 days or more. We reserve the right to ask for a deposit to be paid before resuming services.

Customers receiving mail forwarding services must keep a float of at least £20 on their account to cover future postage and handling charges. Where average postal charges are greater than this amount, we reserve the right to increase the level of the float to a higher amount. It is important that all requested amounts are paid promptly in order to prevent disruption to your service.

Failure to pay for one or more parts of your service will result in the whole of your service being suspended or cancelled by us. Reactivation of a suspended account will be subject to a reactivation charge. If you have an arrangement to collect items from our premises it is important that you collect the item(s) promptly. We will endeavour to inform you that there are items for collection as soon as is practicable.

We will normally hold post for one week before returning these items. Parcels not collected within 2 working days (including the day of receipt) may be retained but will incur storage charges of £10.00 per day per item commencing on the third day, which will have to be paid before the item is released. We retain the right at our own discretion to dispose or return to sender any items not collected after a two week period.

All parcels we receive (regardless of when they are collected or sent out) will automatically incur our standard handling charge of £10.00 per item. This handling charge will be deducted from your Postal Charges account.

A parcel is defined as any item weighing over 2kg. Furthermore we will be unable to accept parcels which are deemed by us too large for retention. We must impose this limit because we are primarily a mail-forwarding service and do not have the storage facilities to house large parcels. 

We accept no responsibility for loss or personal injury caused to clients or their guests when visiting our premises.

All services provided by us and any information provided by you in the course of our business relationship will be kept strictly confidential. We take our obligations of confidentiality and the protection of your personal data very seriously.

We will not, therefore, sell or make you data available to any third party without your prior consent, except for the following limited purposes We may pass your data to other companies in the same or associated management or control as ourselves (including Westbury, the Accountants) for marketing purposes or to provide you with new product information that we think may be of interest to you.

You agree that our associates or we may communicate with you by telephone, email, fax, or by post to advise you of new products or services that our associates or we may offer. You understand that your data may be transmitted overseas as part of these processes.

We are working with the major banks and other organisations to detect and prevent credit card fraud. We therefore reserve the right to request appropriate documents such as passports, utility bills and so on in order to establish correct authority for the use of any credit card details given to us.

Variations to these terms will be posted on our website at http://www.westbury.co.uk/virtual_office/thisisyouroffice/terms.html They will be applicable on the date mentioned therein, or if no date is mentioned, immediately they are posted.

Your agreement with us (including these terms) shall be governed by and construed in accordance with English Law and any dispute or differences whatsoever between us shall be submitted to the exclusive jurisdiction of the English Courts.