Company Meetings - Company Formation - UK Registration Services

1. The companies annual general meeting  - (AGM)

Companies must hold annual general meetings unless they have invoked an elective resolution dispensing with this requirement.

The normal business discusses at the general meeting could include::

• The laying down of the company's accounts and their approval
• The appointment or re-appointment of company officers who were due to retire
• Discussion and decisions on the amount and timing of any distributions
• Appointment of company auditors.

2. Extraordinary company general meetings - (EGM)

Any other meetings which is not the annual general meeting is described as an extraordinary general meeting. Varying period of warning have to be provided for EGMs and will be determined by the proposed resolutions to be discussed.

The following persons have the power to requisition an extraordinary general meeting:

• The company officers - This provision is normally contained in the company's articles of association.
• The company's shareholders - If those persons holding a minimum of ten percent of the issued shares granting power to attend the company's meetings 

The document calling for the meeting has to:

• Specify the purpose
• Contain the signature of those people calling for the meeting and
• Must be delivered to the company's registered address as recorded at Companies House.
  

The directors then have to arrange for the meeting to take place within three weeks of the delivery. If this does not occur, those requesting the meeting can arrange for one to take place within 90 days following the three week deadline.

If the events above take place, the directors would have to personally reimburse the organisers for their reasonable expenses incurred in bringing about the meeting.

Further News and Articles

1. Forming A Company Online Should Be A Simple Process

1. Forming A Company Just Became Easier

2. Statutory Requirements For New Companies

• Issue and Allotment of Shares
• Transfer of Shares
• Dividends
• Company Meetings
• Company Notices
• Directors Meetings
• Single Member Companies

3. Non Profit Organisations

• Options for incorporated not-for-profit organisations
• Companies House Coding System
• Non s30 companies
• Royal Charter
• Charitable Companies

4. Company Directors and Secretaries

• An introduction to limited companies
• Role and duties of a company director
• Role and duties of a company secretary
• What you have to send to Companies House
• Quality of company documents
• Further information

5. Annual Returns

• Completing an annual return
• Completing the shuttle annual return Form 363s

6. Accounts and Accounting Reference Dates

• Accounting reference dates
• Preparing and filing accounts to Companies House
• What if the accounts are delivered late?
• Small and medium-sized companies accounts submission
• Very small company audit exemptions
• Audit exemptions and accounts to shareholders
• Audit exemption for dormant companies
• What happens if my company starts trading again?
• Partnership accounts

7. Company Auditors

• Appointment of auditors
• Dormant company audit exemption
• What and who are recognised supervisory bodies?
• Removal of auditors

8. Share Capital and Prospectuses

• Share capital
• What is issued capital?
• Non-cash payments?
• Are there different types of shares?
• Can class rights be amended?
• Redemption and purchase of own shares?
• Prospectuses and listing particulars

9. Late Filing Penalties

• Late filing penalties
• Late filing penalties need not be necessary
• Once a late filing penalty has been imposed
• Further information

10. The Costs and Benefits of Company Registration

• Company Formation Introduction
• Costs and benefits of limited liability
• Restrictions and costs of setting up a company I
• Restrictions and costs of setting up a company II
• Restrictions and costs of setting up a company III
• Restrictions and costs of setting up a company IV
• The registration of company names
• The company’s constitution and the ultra vires rule
• Summary and conclusions